There are two ways to send automatic out-of-office replies. The way you use depends on the type of email account you have.
Click File, then select the image below that matches your version of Outlook.
![Signatures Signatures](/uploads/1/2/5/0/125051612/534768784.jpg)
Set up an automatic reply
- Select File > Automatic Replies.Note: For Outlook 2007 choose Tools > Out of Office Assistant.
- In the Automatic Replies box, select Send automatic replies.Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually.Note: If you don't see Automatic Replies, use Rules and Alerts to set up your out-of-office message.
- On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only.
- Select OK to save your settings.
Turn off automatic out-of-office replies
Download Free Office Outlook 2007
When Outlook is setup to send automatic replies, you'll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.
Note: For Outlook 2007, to turn off out-of-office replies, select Tools > Out of Office Assistant and uncheck the Send Out of Office auto-replies checkbox.
Update your Automatic Replies on the Outlook mobile app
You can update your Automatic Replies from Outlook for iOS or Outlook for Android. Click here to get the app and manage your Automatic Replies on the go. |
Troubleshooting: I don't see Automatic Replies
If you don't see Automatic Replies after selecting File, you're probably using a Gmail, Yahoo, or other POP or IMAP account that doesn't support the Outlook Automatic Replies feature. You can setup a rule that will reply to incoming messages, but only if you leave Outlook running. For more information, see use rules to send an out of office message.
Summary
- Online accounts themselves are not pop or imap or Exchange ['EAS'].
- The terms pop, imap & Exchange refer to the methods used to retrieve emails.
- I have included a brief reference to Exchange accounts ['EAS']
- Towards the end of the article, I also start wittering on about imap email and about smartphone email because I always have those issues at the back of my mind when I am setting up Outlook 2007.
- Search the Office Outlook 2007 section of the forum for existing guidance.
- Start a question of your own [Click on Ask a question at the top of that page or just use this link - Ask a question]
- In your question title, make it clear that the problem is Setting up MS Office Outlook 2007 for sending & receiving Outlook.com pop email
- State whether or not your Outlook.com account has been 'migrated' - use section 2 of this article to identify this.
- Insert a link to this article by copying the rest of this line into your question - Setting up MS Office Outlook 2007 for sending & receiving Outlook.com email
- State which steps [which numbered paragraphs] you have been able to complete successfully and which you have not.
- Copy any text & diagrams from this article that help you to explain your problem.
- In the dropdown category selections underneath your question, check / select Office, Office 2007, Outlook.
Details
- go to Tools, Account settings, New..
- choose an email service type
- enter a name, email address & password
- Setting an account up to use Exchange ['EAS'] allows synchronisation of many additional features such as calendars.
- Outlook 2007 can only handle a single Exchange account. To use more than one you would have to create a new profile and would have to switch between profiles to use different email accounts. I think this is too awkward for routine use. I believe that Outlook 2010 onwards can have multiple Exchange accounts.
- There is guidance on setting up Exchange accounts in Outlook 2007 Set up email and Set up email on an Android phone or tablet - Office Support.
![Microsoft Office Outlook 2007 Email Microsoft Office Outlook 2007 Email](/uploads/1/2/5/0/125051612/602571897.jpg)
- As shown in paras 1.5.5 & 2 above, you can choose to leave your emails on the server or delete them once downloaded.
- If you want to access your email from more than one computer / device then you would have to decide how to delete old emails from the server yourself.
- Personally, I have one computer set up to delete emails from the server [so it is, in effect, the master computer] but the other computer & my smartphone leave emails in place on the server. I therefore check my email before leaving my master computer, I use the others to check for new emails while I am away then, when I return, I recheck email on the master computer [which deletes them from the server].
- Imap emails cannot use common InBox & Sent items folders if there are multiple email accounts set up in Outlook 2007. Each imap email account needs its own InBox folder & its own Sent items folder in Outlook 2007 so that it can sync between them & its server.
- The emails are synced when you have an internet connection and, once synced, the emails can still be viewed in Outlook 2007 whether the internet is still connected or not.
- You can download copies of emails to a device but they still remain on the server.
- Email attachments can also be downloaded but this is done as a separate action as I understand it but I imagine that I am merely missing an imap setting somewhere.
- This system allows you to have several devices accessing your email without much risk of missing anything.
- To remove emails requires special procedures. See Purge IMAP items marked for deletion - Office Help and note that purging them from the server also deletes local copies on your device[s]. 'Deleting' emails is merely an interim step, it marks emails for deletion but only purging actually removes them.
- The information provided in the [post-migration] Options section of the online Outlook.com account implies that Outlook 2007 can be set up to use imap email just by replacing the pop settings with the IMAP settings shown in the diagram at para 2.2 above. The smtp settings do not change.
- If you use a mixture of pop & imap settings to retrieve emails on several devices then any pop email decisions about deleting emails from their server could be disruptive therefore such interactions between devices need to be checked.
- I have found disputed claims that changing from pop to imap resets the server so all emails must be checked before any such change so that any copies left on the server are merely duplicates.
- pop is insecure in that others can listen in to internet connections and so read pop email as it is downloaded.
- Imap, on the other hand, uses secure internet connections [just as https internet addresses do].
- However, I have also seen lots of online discussions referring to the security imap uses as being ineffective.